I don't know about other states, but here the resale tax exempt form needs to be sent each year. It's surprising how many business owners don't know that.
Typically it's let slide though, I used to just give people a reminder when they bought stuff, like "Hey, your resale cert is out of date just send me a new one when you get a chance. "
Never had anyone have a problem with that, but then I didn't tax them.
I had one place get cranky about it, but filled out a new one at the pickup counter and learned they were fussy about the resale forms because they were being audited.
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